Hanson & Doremus Investment Management (referred to as “HDIM”) maintains physical, electronic, and procedural safeguards that comply with federal standards to protect its clients’ nonpublic personal information (“information”). Through this policy and its underlying procedures, HDIM attempts to secure the confidentiality of customer records and information and protect against anticipated threats or hazards to the security or integrity of customer records and information.
It is the policy of HDIM to restrict access to all current and former clients’ information (i.e., information and records pertaining to personal background, investment objectives, financial situation, tax information/returns, investment holdings, account numbers, account balances, etc.) to those employees and affiliated/nonaffiliated entities who need to know that information in order to provide products or services in furtherance of the client’s engagement of HDIM. In that regard, HDIM may disclose the client’s information: (1) to individuals and/or entities not affiliated with HDIM, including, but not limited to the client’s other professional advisors and/or certain service providers that may be recommended or engaged by HDIM in furtherance of the client’s engagement of HDIM (i.e., attorney, accountant, insurance agent, broker-dealer, investment adviser, account custodian, record keeper, proxy management service provider, etc.); (2) required to do so by judicial or regulatory process; or (3) otherwise permitted to do so in accordance with the parameters of applicable federal and/or state privacy regulations. The disclosure of information contained in any document completed by the client for processing and/or transmittal by HDIM to facilitate the commencement/continuation/termination of a business relationship between the client and/or between HDIM and a nonaffiliated third party service provider (i.e., broker-dealer, investment adviser, account custodian, record keeper, insurance company, etc.), including, but not limited to, information contained in any document completed and/or executed by the client in furtherance of the client’s engagement of HDIM (i.e., advisory agreement, client information form, etc.), shall be deemed as having been automatically authorized by the client with respect to the corresponding nonaffiliated third party service provider.
HDIM permits only authorized employees and affiliates who have signed a copy of HDIM’s Privacy Policy to have access to client information. Employees violating HDIM’s Privacy Policy will be subject to HDIM’s disciplinary process. Additionally, whenever HDIM hires other organizations to provide services to HDIM’s clients, HDIM will require them to sign confidentiality agreements and/or the Privacy Policy.
Should you have any questions regarding the above, please contact Eric Hanson, Chief Compliance Officer.
431 Pine Street Suite 302 P.O. Box 819 Burlington, VT 05402
2225 E. Bayshore Road Suite 200 Palo Alto, CA 94303
